Privacy

Te Kotahitanga o Te Atiawa Merchandise Privacy Policy – April 2018

Te Kotahitanga o Te Atiawa Trust has this Merchandise Privacy Policy in order to demonstrate our commitment to protecting your privacy. We recognise that your personal information is confidential and that it is important for you to know how we handle, gather, store and use your personal information. By using our merchandising website or participating in our database and promotions, you acknowledge that your personal information will be treated in accordance with the details of this Privacy Policy.

Please read on for more information about our Privacy Policy.

This policy addresses the following:

What is considered personal information?
What personal information do we collect and hold?
Why do we collect personal information?
What happens if we are not able to collect personal information?
How do we collect personal information?
How do we use cookies?
What may we do with your personal information?
Do we use personal information for marketing?
How do we disclose personal information?
How can you access or correct personal information?
How can you complain about a breach of privacy?
Will your personal information be disclosed outside of NZ?
What security measures are in place?
Have there been any recent changes to the Privacy Policy?

1. WHAT IS CONSIDERED PERSONAL INFORMATION?

Within this policy, “Personal Information” means the same as it does within the Privacy Act 1993. In general terms, this includes any information that can be used to personally identify you. This may include (but is not limited to) your name, age, gender, address, contact details (including phone numbers and email addresses) and possibly financial information, including your payment information. If the information we collect personally identifies you, or you are reasonably identifiable from it, then the information is considered personal information.

2. WHAT PERSONAL INFORMATION DO WE COLLECT AND HOLD?

We may collect the following types of personal information:

Name
Mailing or street address
Email address
Telephone number
Details of the products and services you have purchased from us or which you have enquired about, together with any additional information necessary to deliver those products and services and to respond to your enquiries
Any additional information relating to you that you provide to us directly through our website or indirectly through use of our website or otherwise; and information you provide to us through our contact forms or customer surveys, or that is publically available

Your personal information will be held by Te Kotahitanga o Te Atiawa Trust, 35 Leach Street, New Plymouth.

3. WHY DO WE COLLECT PERSONAL INFORMATION?

The primary purpose for which we collect information about you is to enable us to perform our business activities, and to provide the best possible quality of customer service. Any information that we collect will not be used in ways that you have not consented to. Your personal information will not be shared, sold, rented or disclosed other than as described within this Privacy Policy, or as permitted by the Privacy Act 1993.
Te Kotahitanga o Te Atiawa collects, holds, uses and discloses your personal information for the following purposes:

To provide products and services to you
To provide you with information or advice about existing and new products and services
To communicate with you and process your requests
To manage and enhance our products and services
To personalise and customise your experience
To provide you with access to secure areas of our websites
To conduct competitions or promotions on behalf of Te Kotahitanga o Te Atiawa and selected third parties
To verify your identity
To provide to third parties if you have authorised us to do so
To conduct analysis across Te Kotahitanga o Te Atiawa.
To investigate if we have reason to suspect a breach of any of our terms and conditions or any suspected unlawful activity; and/or as required or permitted by any law (including the Privacy Act 1993).

4. WHAT HAPPENS IF WE ARE NOT ABLE TO COLLECT PERSONAL INFORMATION?

If you choose not to provide us with the personal information described within this policy, then:

We may not be able to provide you with the product or services you have requested, either to the same standard or at all
We may not be able to provide you with information about products or services that you may want, including information about discounts, sales or special promotions
We may not be able to tailor our content, website and communications for your preferences.

5. HOW DO WE COLLECT PERSONAL INFORMATION?

We do this in a variety of ways, including through:

Your access and use of our website, apps and communications, including your log on details and information relating to your use of the website and the services, such as the content you access (for example, the products you have viewed, or the search queries you input)
Your conversations or email or interaction, between you and our team.

You agree that we may also collect personal information from third parties, including:

Third party companies such as credit reporting agencies, law enforcement agencies, and other government entities
Advertisers
Mailing lists
Contractors and business partners.

6. HOW DO WE USE COOKIES?

A “cookie” is a small text file that is placed on a device when it is browsing a website to enable the host of the website to store information about use of the website by that device. Te Kotahitanga o Te Atiawa uses cookies and similar technologies for the following key purposes:

To recognise your computer or device and greet you each time you visit our website, without bothering you with a request to register or log-in
To keep track of products or services you view, so that we can send you news about those products or services
To measure traffic patterns, to determine which areas of our websites have been visited, and to measure transaction patterns in the aggregate
To research our users’ habits so that we can improve our online products and services
To operate our websites efficiently with a high level of functionality
To measure the effectiveness of our marketing initiatives
To learn about customer preferences so that we can present customers with web content and advertising that is relevant to them
To measure the number of advertising referrals we have received to our websites from other websites
To produce data on web traffic and customer web activity through our website.

While we use cookies to improve our customers’ on-line experience, if you do not wish to allow cookies then you can choose to disable cookies from within your browser settings.

7. WHAT MAY WE DO WITH YOUR PERSONAL INFORMATION?

We may use the information we collect to help us to provide products and services to you, to verify your identity, and to occasionally notify you about important functionality changes to our website.
We may send you marketing communications and information about products and services that we consider may be of interest to you. These communications may be sent in various forms, including but not limited to, mail, SMS or email, in accordance with applicable marketing laws.
If at any stage you no longer wish to receive these notifications you may opt-out of receiving marketing communications from us by using the opt-out facilities provided (e.g. an unsubscribe link in a promotional email) or contacting us via our online form.
If you receive communications from us that you believe have been sent to you other than in accordance with this policy, or in breach of any law, please contact us.
We do not provide your personal information to other organisations for the purposes of direct marketing unless expressly authorised by you.
Personal Information is information about an identifiable individual, as defined by the Privacy Act 1993.

8. DO WE USE PERSONAL INFORMATION FOR MARKETING?

We use personal information to provide you with information or advice about our existing and new products and services. We also use it to conduct promotions on behalf of Te Kotahitanga o Te Atiawa. We will not collect usage data or target advertisements based on the following market segments:

Political opinions
Membership of a political association
Religious beliefs or affiliations
Philosophical beliefs
Membership of a trade union
Sexual preferences or practice
Criminal record
Health information.

We will not create categories designed to target children under the age of 18 years (however, this does not prevent us from marketing children’s products to a general audience).
Third party advertisers may purchase advertising products from us that enable them to target particular types of users of our network, for advertisements served both on our network and also on third party websites. We do not permit advertisers to use any usage data obtained from our network to target advertisements or content to users off our network.
We will not provide any personal information to an advertiser or any other third party without your express consent or in accordance with our Privacy Policy. We follow industry “best practice” for the storage of anonymous usage data using reasonable safeguards to protect information held by us.

9. HOW DO WE DISCLOSE PERSONAL INFORMATION?

We may disclose your personal information to our employees, for the operation of our website or our business, and for the specific purpose of fulfilling requests by you, and to provide products and services to you, and where we are permitted to under the Privacy Act 1993.
Where Te Kotahitanga o Te Atiawa utilises third parties to undertake services, we may provide those third parties with some of your information if it is required to fulfil those services and only to the extent required to fulfil those services. Examples of such third party providers may include:

Service providers such as web hosting providers, IT systems administrators, mailing houses, couriers, payment processors, photographic analysers, data entry service providers, electronic network administrators, debt collectors, and professional advisers such as accountants, solicitors, business advisors and consultants
Software providers such as customer relationship management, and accounting software
Existing or potential suppliers, business partners or joint venture entities or partners
Sponsors, or promoters of any competition that we conduct or promote via our services
Specific third parties authorised by you to receive information held by us

We require any third party to protect your information against unauthorised use or disclosure.
Some of these service providers may be located overseas. We take reasonable steps to ensure that the overseas recipients of your personal information do not breach the privacy obligations relating to your personal information.
We do not provide your personal information to other organisations for the purposes of direct marketing unless expressly authorised by you.
Beyond the above, we release personal information only when it is permitted under the Privacy Act 1993 or required by law for legal compliance and law enforcement (including to government agencies with statutory law enforcement responsibilities, and/or to your Internet Service Provider or network administrator); to facilitate court proceedings; enforce or apply our terms and conditions; or protect the rights, property, or safety of Te Kotahitanga o Te Atiawa, our users, or others, and where we reasonably believe that disclosure is necessary. Government agencies with statutory roles enabling them to request data from us include but are not restricted to the Police, Inland Revenue and the Ministry of Business, Innovation and Employment.

10. HOW CAN YOU ACCESS OR CORRECT YOUR PERSONAL INFORMATION?

You may request access to any personal information we hold about you at any time by contacting us via our online form.
Your request will be processed in accordance with the Privacy Act 1993.
If you make an access request, we will ask you to verify your identity. There may be instances where we cannot grant you access to the personal information we hold. For example, we may need to refuse access if granting access would interfere with the privacy of others, or if it would result in a breach of confidentiality. If that happens, in most circumstances we will give you written reasons for any refusal.
If you believe that personal information we hold about you is incorrect, incomplete or inaccurate, then you may request us to amend it. We will consider if the information requires amendment and will not charge for making any amendments. If we do not agree that there are grounds for amendment, then we will add a note to the personal information stating that you disagree with it. Registered users of our websites can access and update their user details online. We request that you keep your information as current as possible so that we may continue to improve our service to you.

11. HOW CAN YOU COMPLAIN ABOUT A BREACH OF PRIVACY?

If you believe your privacy has been breached by us, or have any questions or concerns about our Merchandising Privacy Policy please, contact us using the contact information below and provide details of the incident so that we can investigate it.
We have a formal procedure for investigating and dealing with complaints.
We will treat your requests or complaints confidentially. Our representative will contact you within a reasonable time after receipt of your complaint to discuss your concerns and outline options regarding how they may be resolved. We will aim to ensure that your complaint is resolved in a timely and appropriate manner.
Please contact us at: Complaints, Te Kotahitanga o Te Atiawa Trust, 35 Leach Street, New Plymouth.

12. WILL YOUR PERSONAL INFORMATION BE DISCLOSED OUTSIDE OF NZ?

We may disclose personal information to external service providers located overseas for some of the purposes listed above. We take reasonable steps to ensure that the overseas recipients of your personal information do not breach the privacy obligations relating to your personal information.

13. WHAT SECURITY MEASURES ARE IN PLACE?

We will take all reasonable steps to protect the personal information that we hold from misuse, loss, or unauthorised access or modification. If you suspect any misuse or loss of, or unauthorised access to, your personal information, please let us know immediately.

14. HAVE THERE BEEN ANY RECENT CHANGES TO THE PRIVACY POLICY?

We may change this privacy policy from time to time. Updated versions of this privacy policy will be posted on our website. This Merchandising Privacy Policy was last updated in March 2018. For additional information about your relationship with Te Kotahitanga o Te Atiawa, please review our Terms and Conditions, and our Refunds, Returns and Exchanges Policy.